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Mileage & expense reporting

Mileage and expenses that turn into invoices

IRS or custom mileage rates, receipts, and billable plus reimbursed flags — flowing straight into project profitability and client invoices, for $7.99/user/mo.

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Every feature free on every tier • Billable-first, not employee-reimbursement-first

Capture the cost, bill the client

MileIQ and Expensify are built to reimburse employees. We're built so a contractor's drive and receipt become billable line items.

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Mileage your way

Odometer or manual miles, IRS-standard or custom rates, and per-user rate overrides.

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Expenses with receipts

Category, merchant, amount, and a receipt file attached to every expense.

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Billable + reimbursed flags

Mark any entry for client billing, reimbursement, or both.

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One click to an invoice

Import billable mileage and expenses onto a client invoice in one step.

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Feeds profitability

Both roll into project cost, revenue, and margin reports automatically.

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Free for the whole team

Every capability ships on Free — you only pay for more seats and capacity.

How we stack up, tool by tool

The fair version — what each is great at, and where an all-in-one wins.

Expensify

Free tier

Receipt scanning & corporate cards

Collect $5/member/mo (flat); Control $9/member/mo (with annual commitment + Expensify Card; otherwise $18)

Free: Free personal plan; single-user, no approvals or reimbursement

Genuinely great at

  • Best-in-class SmartScan receipt OCR (auto-reads merchant, amount, date)
  • Expensify Card with cash back and auto-reconciliation
  • One-click ACH reimbursement and deep accounting integrations

Where Log My Business wins

  • Built to bill clients, not just reimburse W-2 employees
  • Mileage + expenses + invoicing + time in one platform
  • A billable flag pushes an expense straight onto a client invoice
  • $7.99 covers your whole business

MileIQ

Free tier

Automatic mileage tracking

Individual $13.99/mo ($11.66 annual); Teams $9/user; Teams Pro $10/user

Free: Free: 40 automatically tracked drives per month

Genuinely great at

  • Gold-standard passive GPS drive detection — logs trips in the background
  • Swipe left/right to classify business vs personal
  • Clean, IRS-compliant mileage reports

Where Log My Business wins

  • Mileage AND expenses AND invoicing — MileIQ is mileage only
  • Custom and per-user rates are free (MileIQ gates them to $10 Teams Pro)
  • Mileage rolls into billing instead of sitting in a silo
  • $7.99 for the whole platform vs $9–10 mileage-only

Everlance

Free tier

Mileage & expenses for the self-employed

Starter $8.99/mo ($5.83 annual); Professional $99.99/yr; Business is quote-based

Free: Free: 30 auto-detected trips per month

Genuinely great at

  • Combines automatic mileage and expense tracking in one app
  • IRS reports plus an AI deduction finder
  • FAVR/CPM reimbursement programs for teams

Where Log My Business wins

  • Client invoicing, time tracking, tasks, and CRM — well beyond mileage/expense
  • No 30-trip cap on the essentials
  • Expenses become billable line items on an invoice
  • Transparent flat pricing, not quote-based business tiers

Ramp

Free tier

Corporate cards & spend automation

Free core ($0/user); Plus $15/user/mo

Free: Genuinely free core: unlimited cards, expense management, bill pay

Genuinely great at

  • Truly free core — unlimited cards, no per-user charge
  • AI receipt matching and automatic transaction reconciliation
  • Strong bill pay and finance automation

Where Log My Business wins

  • Works for freelancers and sole props — Ramp requires a card-issuable US entity
  • Built to bill clients; Ramp reimburses employees
  • Mileage + time + invoicing + CRM in one
  • No dependence on adopting a card program

Also worth knowing

QuickBooks and Zoho Expense bundle mileage into accounting, but QuickBooks has no free tier and starts at $20–$38/mo, and Zoho caps its free plan at 3 users and 20 receipt scans a month. Both keep client invoicing and CRM in separate products.

Feature-by-feature

Comparing entry paid tiers, billed annually (USD, July 2026).

Capability Log My Business Expensify MileIQ Everlance Ramp
Entry price /user/mo $7.99 $5 $9 $8.99 $0–15
Mileage tracking ✓ ◑ ✓ ✓ –
Expense tracking + receipts ✓ ✓ – ✓ ✓
Custom / per-user mileage rates ✓ ◑ ◑ ◑ –
Billable-to-client flag ✓ – – – –
Import to a client invoice ✓ – – – –
Automatic drive detection (GPS) – ◑ ✓ ✓ –
Receipt OCR – ✓ ◑ ◑ ✓
Time tracking, tasks & CRM ✓ – – – –
Free tier ✓ ◑ ✓ ◑ ✓

✓ = included · ◑ = gated to a higher tier or add-on · – = not offered.

Where they genuinely beat us

If automation of capture is your priority, a specialist may fit better.

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Automatic drive detection

MileIQ, Everlance, and Expensify passively detect and log trips by GPS. Our mileage is odometer or manual entry — there's no background drive capture.

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Receipt OCR

Expensify SmartScan (and Zoho/Everlance autoscan) auto-read merchant, amount, and date off a photo. We attach the receipt but you key in the amount.

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Corporate cards & bank feeds

Ramp and Expensify issue cards with cash back and auto-import/reconcile every transaction. We have no card program or bank feed.

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Reimbursement payouts & accounting

Ramp and Expensify run one-click ACH reimbursements; QuickBooks and Zoho add a full ledger and per-diem/travel. We flag reimbursed but don't execute the payout.

Frequently asked questions

Is there a free alternative to Expensify or MileIQ?

Yes. Log My Business tracks both mileage and expenses on every tier including Free, with IRS or custom rates and receipt attachments — and unlike mileage-only tools, it also invoices.

Does it track mileage automatically by GPS?

No — mileage is entered by odometer or manually. If passive background drive detection is essential, MileIQ or Everlance are the specialists. Where Log My Business wins is turning that mileage into a billable line on a client invoice.

Can I mark an expense as billable to a client?

Yes. Every expense and mileage entry carries billable and reimbursed flags, and billable items import into an invoice in one click — Expensify and Ramp are built to reimburse employees, not bill clients.

Does it scan receipts automatically?

No — you attach the receipt and enter the amount. Expensify's SmartScan OCR is deeper here; Log My Business trades that for being part of one connected platform with invoicing and time tracking.

Compare across every category

Task management Roadmapping Whiteboarding Time tracking Invoicing CRM All comparisons

Log the drive, bill the client

Mileage and expenses that become invoices, in one platform built for freelancers and small teams. Starting free.

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